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Board Meeting - November 9, 2013

Present: Ellen Alexander, Diane Braswell, John Callahan, Alrene Hibben, Bob O’Donnell and Marilyn Reynolds. Madison Barkley present via Facetime.

Absent: Mark Ascher, Mark Marikos

Staff: Pat McClain

Guest: Paul Harter

The Board Meeting was called to order by President Diane Braswell at 8:40 a.m. in the TGMS Conference Room. The purpose was to review the bids received for construction of new Show cases and to make a decision on which company to be awarded the contract.

Bids were received from the following companies: Omega Tool and Mold, Swiss & Martin, Crossroads Custom Cabinetry, and Wood Intrigue. All bids were reviewed and discussed at length, including items included in bid price, extras added and warranty. Crossroads Custom Cabinetry also submitted a bid for an alternative design in addition to a bid for the design per specifications sent to bidders. A prototype for the alternative design was sent to TGMS for Board review.

MOTION

A motion was made to accept the Crossroads bid for 80 48” cases of the style depicted on the bid set of plans. The motion was amended to accept the bid for the alternate design instead of the bid design. The amended motion was sec- onded and passed.

Case Lighting

The Board previously appropriated $18,000 for LED lights for 120 cases. These have been ordered from China and are due to arrive in December.

Case Storage Follow-Up

Cool Box can hold up to 5000 pounds in the 8 ft x 8 ft x 20 ft storage container. Meeting was adjourned at 10:10 a.m.

Respectfully submitted by
Marilyn V. Reynolds, Recording Secretary